Accounts Receivable Specialist

General Requirements

  • Experience of 5+ years preferred.
  • Understanding basic business practices and ability to comprehend accounting reports.
  • Valid Texas Drivers Licenses         
  • Strong computer skills                                                                                            
  • Criminal Background Clearance
  • Personal Credit Check

Benefits:

  • Medical Insurance
  • 401K Plan
  • Paid Holidays
  • Paid Time Off
  • Life Insurance 
  • Vision Insurance

Summary: This position of Accounts Receivable Specialist has many duties, which include being responsible for billing clients, verifying transactions, monitoring incoming payments, and spotting accounting discrepancies

Position Type/Expected Hours of Work: This is a full-time position that will typically involve 40+ hours a week and is not eligible to work from. While schedules may vary in accordance with the needs of jobs and/or work to be done, the Company will observe a five-day workweek Monday through Friday from 8:00 a.m. to 5:00 p.m. All employees are expected to be at work on time.

Travel: Travel is generally not required.

Responsibilities:

  • Control all accounting activities relating to accounts receivables.
  • Maintaining the billing system
  • Generating invoices and account statements.
  • Performing account reconciliations.
  • Maintaining accounts receivable files and records.
  • Producing financial and management reports.
  • Investigating and resolving any irregularities or enquiries.
  • Assisting in general financial management and analysis.
  • A/R invoices should be scrutinized for accurate job costing and profit margins.
  • A/R invoices that are not completed properly should be tracked for appropriate training.
  • Manage all 3rd party payments systems and ensure that insurance requirements are up to date.
  • Communicate customers to request payment and arrange payment plans.
  • Collect payment from customers and accurately record it into the system.
  • Update client accounts based on payment and contact information.
  • Produce and mail accurate company aging statements on the 1st and 15th of each month.
  • Submit required accounts to legal for processing.
  • Proactively work with Technicians and Vice President to ensure that the collection of money is occurring at the point of service or proper paperwork for financing is signed at the point of service.
  • Process and pay sales tax (Vice President review)
  • Assist and schedule all preventative maintenance calls.
  • Answer the telephone as seasonal demands require.
  • Coordinate invoice training on a regular schedule (monthly/quarterly) to ensure that technicians are meeting expectations.

Skills:

  • The ability to prioritize and manage expectations.
  • A great eye for detail.
  • An ability to work independently.
  • The ability to communicate articulately and efficiently with other people within the company
  • A mathematical background.
  • Organizational skills are crucial. The ability to closely pay attention to detail will ensure that records and reports are accurate.
  • Strong written and oral communication skills.
  • Leadership skills are pertinent meeting company’s desired objectives and goals.
  • A good understanding of the organizational workflow.
  • Effectively relate to and communicate with other departments.
  • A strong sense of ethics.
  • Time management skills are important in prioritizing tasks to ensure that deadlines and processes are created to maximize productivity.
  • Decision-making skills are key to weighing the costs and benefits of various options and determining the best course of action to achieve company goals.
  • Problem-solving skills are crucial to analyzing past and current performance and recommending objectives to improve productivity and profitability.
  • Computer literacy with Microsoft Office; Outlook, and Excel preferred.
  • Maintain a neat and professional appearance and demeanor.

Accounts Receivable Specialist Application